Article 35 of the GDPR requires a Data Protection Impact Assessment (DPIA) when the processing of personal data, especially when using new technologies, is likely to result in a high risk to the rights and freedoms of natural persons, such as customers or employees.
When deploying Copilot, a privacy impact assessment is often necessary due to the introduction of new technology, large-scale processing of personal data, the combination of multiple data sets containing personal information, and potential automated decision-making.
By conducting the assessment with PrivacyDesigner, you ensure that Copilot’s privacy risks and data protection requirements are properly identified, evaluated, and documented.
For AI systems such as Copilot, the systematic description of planned processing activities required by a Data Protection Impact Assessment (DPIA) can be time-consuming. A few sentences in an Excel sheet are not enough and organizations need to understand how Copilot actually works in practice and how personal data is processed.
With PrivacyDesigner, you can ensure that all personal data flows related to Copilot are properly documented, that all existing compliance measures are taken into account, and that privacy risks associated with Copilot’s use are clearly identified.
We make personal data processing in AI systems understandable by visually mapping how Copilot operates within your Microsoft 365 environment.
A visual data flow diagram clarifies complex technical processes, meets the level of detail required by regulators, and helps you understand the roles, responsibilities, and risks associated with Copilot’s use.
A cost-efficient and trusted method
With PrivacyDesigner, we’ve created a streamlined and cost-effective way to perform Data Protection Impact Assessments (DPIAs). Our collaborative workshops bring together key stakeholders to gather insights, visualize data flows, and create a clear, shared understanding of your data processing.
Getting familiar with your documentation
First workshop
Second workshop
Delivering the final report
A complete report with practical recommendations
The Copilot Data Protection Impact Assessment Report provides a clear and comprehensive overview of how AI adoption affects your organization. It includes visual data flow mapping, data usage purposes, third-country transfers, and all involved third parties. The report outlines Microsoft’s safeguards, organization-specific recommendations, and clear guidance for informing employees, ensuring Copilot can be deployed securely and responsibly.
PrivacyDesigner is the choice for organizations that want to simplify privacy work and ensure transparency.
Our team combines a unique blend of technological and legal expertise. We have carried out hundreds of Data Protection Impact Assessments and regularly train Data Protection Officers on the topic.
We’ve supported organizations of all sizes in developing data protection practices and carried out impact assessments across diverse sectors, covering everything from cloud platforms (Azure, AWS) to AI systems (Copilot, generative AI).
